Internal Reporting System and Whistleblower Protection

UMN formally establishes its Internal Reporting System through Decree No. 681/SK-R/XII/2024 concerning the Whistleblowing System, providing a structured and confidential mechanism for both students and staff to report violations, misconduct, or unethical behavior. This rectoral decree upholds principles of equality, fairness, and confidentiality while promoting a safe and inclusive academic and work environment, free from corruption, collusion, and nepotism. The system reflects UMN’s commitment to integrity, accountability, and the protection of its university community. 

The reporting framework is designed to ensure confidentiality and protect whistleblowers from any form of retaliation, including threats, intimidation, or academic and employment disadvantages such as reassignment, demotion, salary reduction, or structural discrimination. The system accommodates all members of the academic community without discrimination based on gender, sexual orientation, or other personal characteristics, and integrates clear procedures for follow-up and accountability. 

UMN differentiates the internal reporting process for students and staff to ensure effective handling.  

For Student  

1. Student → Student Service – Students submit their report through the Student Service office, either directly or via confidential communication channels.  
2. Student Service → Student Ethics Council (Dewan Etik Mahasiswa / DEM) – The Student Service forwards the case to DEM, which reviews, assesses, and takes appropriate ethical or disciplinary actions based on university regulations.  

For Staff  

1. Staff → Human Resources (HR) – Staff members report any issues or violations directly to HR through formal or confidential channels.  
2. HR → University Senate – HR reviews the report and escalates it to the Senate for oversight and further evaluation.  
3. Senate → Investigation Team – If the report indicates a significant issue, the Senate forms a small investigation team to conduct a detailed inquiry and recommend follow-up actions or sanctions.  

Through this comprehensive internal reporting system, UMN ensures that all reports are addressed fairly, transparently, and responsibly. The policy strengthens institutional safeguards, protects the rights and well-being of reporters, and contributes to a positive, safe, and productive academic and work environment. By embedding accountability, confidentiality, and clear procedures into formal governance structures, UMN demonstrates its strong commitment to transparency, ethical conduct, and a culture of fairness for all members of the university community.